by 0x76fb13f00cdbdd5eac8e2664cf14be791af87cb0 (Matimio)
Linked Draft Proposal
Process for Establishing Formal Working Groups
This proposal outlines the purpose and process for establishing formal DAO Working Groups.
Working Groups allow engaged members of the DCL community to collaborate and ultimately solve for the problems and opportunities identified in Pre-Proposal Polls. This proposal aims to formalize the process of creating community-led working groups following the passage of a “pre-proposal poll” and leading to the submission of a well-thought-out and socialized governance proposal.
The DAO Governance Proposal Stages outlined three distinct stages for identifying community stakeholder interests, socializing solutions, and developing a well-thought-out and implementable governance outcome. In many cases, however, this is not a seamless process, and the building of community consensus and researching impacts and implementation paths require coordination and collaboration across various distributed points of the Decentraland Community.
Governance as voting further has potential to create divisive community and political dynamics. First past the poll voting in particular can promote polarization and zero-sum engagements. Working within the constraints of our established governance process, it is thus extremely important to have a robust and participatory “decision-making process” such that the votes we table are representative to the greatest extent possible.
Working groups - “a group of people who investigate a particular problem and suggest ways of dealing with it (Merriam-Webster, 2022)” - aim to provide opportunities for community members to engage in productive discourse, and complex decision-making. Working groups also provide a forum for the support and engagement of experienced governance facilitators and other community stakeholders to help direct the group toward identifying and articulating a solution or set of potential solutions for broader community consideration.
Formalizing procedures for establishing and conducting working groups will create a transparent, consistent, and efficient model for moving from the identification of an issue toward the best effort at its resolution. This approach will be one way to tackle and escalate different issues toward concrete outcomes, but it will not become the exclusive one, since each community member will still have the possibility to adopt or choose other ways to channel their needs, discussions or concerns.
The proposed Decentraland DAO Working Group process is based on an adaptation of the Delphi Method. The Delphi Method is a research and decision-making methodology used to gather insights and opinions from a variety of experts and stakeholders, and is particularly well suited for distributed and decentralized contexts. The objective of the Delphi method is to generate consensus, and draw from our “collective wisdom” to inform our decision making process.
During active working groups, the DAO Facilitation Squad (or a representative from the working group) will share the status and stages of each active working group as a part of the regular agenda of bi-weekly Town Halls.
Decentraland DAO Working Groups will be carried out in the following steps:
Successful Pre-Proposal Poll - Proposal passes the initial stage of the governance process, signaling sufficient community support for the allocation of DAO/Community time and resources for active facilitation.
Working Group Formation - Working groups can be formed through the promotion of a Pre-Proposal Poll or a Draft Proposal to a Working Group by the author or a contributor to the poll. If the proposal is not promoted to the next stage or to a Working Group by its author or contributors in the term of 30 days, every community member will be enabled to promote it to a Working Group. A working group, however, is in no way a prerequisite for an initiative to move forward through the governance process, and pre-proposal Polls can be escalated to a Draft Proposal without a Working Group. (See Figure 1 & Figure 2 in Comments below)
Distributed Delphi-Informed Method - The Delphi Method is a structured process for obtaining expert/stakeholder opinions on a particular topic, in order to gather input and reach consensus on a particular topic. It typically involves several rounds of questionnaires or surveys, with each round building on the results of the previous round. The Delphi Method is useful for decision-making in a DAO as it allows for collection of diverse perspectives. Decentraland DAO’s Distributed Delphi Method includes the following steps:
(3.1) Facilitator Selection - Proposal author/contributors self-select or appoint a representative to facilitate the working group. See Annex A for the full role and responsibilities of the Working Group Facilitator. Unless specifically requested to abstain, a member of the DAO Facilitation Team will support the Working Group Facilitator(s), and may be selected by proposal authors to serve as the Working Group’s primary facilitator. If the designated Working Group Facilitator quits at any stage, a DAO Facilitator or a DAO Committee Member will fulfill the role and decide with involved community members if the working group should remain active.
(3.2) Call for Working Group Participants - A general call for Working Group participants will be issued via Discord, DCL DAO Twitter, and pathways for joining will be established, likely including integration with the Governance dApp from the Pre-Proposal Poll. (See Figure 3 in Comments below)
(3.3) Pose question or problem to the Working Group - The Working Group Facilitator will design and distribute the question(s) / problem to the group, for participants to respond to. This can be in the form of a single question, questionnaire, or survey.
(3.4) Solutioning - Participants submit their proposed solutions/responses in the form of written comments, open-ended questions, or other form as specified in the questionnaire/survey.
(3.5) Analysis and Reporting - The proposed solutions/responses are analyzed, grouped into categories and/or themes, summarized and shared by the working group Facilitator(s).
(Continued in “Impacts” Section Below)
(Continued from Above)
- (3.6) Solutioning (II) - A second round of clarifying questions is posed by the Working Group Facilitator. Members of the Working Group then have the opportunity to revise and tailor their responses, based on the summary of themes and categories, and adapted questions, repeating the process until a consensus is reached or a set of multiple potential pathways forward is developed - as determined by the Working Group Facilitator. In the interest of time, this process should not be repeated more than four times. (See Figure 4 in Comments below)
Working Group Synopsis Report & Round Table Discussion - The DAO Facilitation Team will lead, or support the drafting of a Working Group Synopsis Report, detailing outcomes of the Working Group. The Facilitator of the Working Group, however, is ultimately responsible for ensuring this artifact is delivered. This report will serve as a record of the proceedings, and as a point of reference for future discussions and drafting of proposals around the issue. The report will be publicly shared and discussed in a Round Table format, including Working Group Facilitators and Participants.
Draft Proposal - A proposal that has passed the Pre-Proposal Stage and workshopped via the Working Group, may be published as a Draft Proposal by the original proposals Authors or Contributors. Once again, a working group is not a prerequisite for a Draft Proposal.
- (5.1) Proposal Feedback & Review - Proposal authors may share the Draft Proposal for review and feedback with the wider community in general, and Working Group Participants in particular, to ensure it is representative of Working Group outputs.
The most significant impact of the Working Group process is that it will begin to decentralize the process of facilitating DAO decision-making, providing community members with structured tools to engage multiple stakeholders in a group decision-making and solutioning process. The outcome of this should be two fold. First, it will create more opportunities for consensus building, potentially reducing polarization within the DAO. Second, it will support more frequent emergence of well-thought out, socialized and workshopped governance proposals, in which the long term impacts and implementation pathways of the policy decision have been explored in depth.
The DAO Facilitation Squad has been working with the dApps Governance Squad to develop an integration of the working group process into our governance portal. Initial wire frames of the UI/UX are included in the comments section below.
ALL IMAGES AND WIREFRAMES DISPLAYED IN THIS PROPOSAL ARE JUST PROOFS OF CONCEPT AND GENERAL GUIDELINES FOR IMPLEMENTATION IN THE GOVERNANCE PORTAL.
In the interim period between when this pathway becomes live in the governance dApp, the Facilitation Squad will use a notion workspace to support the working group process.
The Working Group Pathway in the governance dApp will serve primarily as a central dashboard for the working group. Collaborative work must be carried out through external platforms, such as notion, google, or others, which will be determined by the working group’s specific facilitator. In the future, a grant or portion of the Facilitation Squad’s operating budget could be allocated to integrate a tool specifically design for this process, that connects to the Working Group Dashboard in our dApp.
All Working Group procedures and outputs are non-binding. Working Groups aim to expand our governance from a process of voting to one of decision-making. The formalization of this process with clear pathways for the collection and synthesis of information will assist us in devising well thought out and implementable governance policies. The Facilitation Squad has worked closely with the dApps team to develop sound implementation pathways, and once activated within our dApp, the working group feature should significantly increase our ability to engage in distributed decision-making, rather than simply voting on distributed decisions.
Vote on this proposal on the Decentraland DAO